A meeting is an important part of a successful business. Not everyone might be able to make the connection between meetings and the success of a particular business, but it is definitely there. If your company or organization is organized properly and well run, then chances are that it holds regular and productive meetings.
The mere presence or occurrence of a meeting does not necessarily translate into a properly functioning company. There are also meetings that are not always considered successful and where not much good is derived from it. In any case the kinds of meetings held can be indicative of the current state of a company or organization.
If you happen to be one of those involved in conducting meetings in your company, then the following are some tips on how making every meeting work:
Preparation for the Meeting
Preparation is important. There is simply no substitute for being properly prepared for a meeting. The first thing that has to be established is whether the meeting is actually necessary at all. What’s the exact purpose of the meeting and the important things that need to be discussed should be made known to each and every one who’s supposed to attend the meeting. That would allow everyone to think about what they would be able to contribute to the growth and development of the company and if there are any problems, what could be done to fix it.
Each individual who’s attending the meeting has to be made aware of their specific role and what they are expected to contribute to the meeting itself. They need to be able to discuss what they have in mind and if they have any specific ideas or suggestions that could be implemented and adopted by the company. The opportunity to speak as openly as possible without feeling any hesitation and be assured that whatever he suggests would be given due consideration by the company’s management.
Everyone Should Contribute
Each employee should be motivated to make a positive contribution to the company during meetings. While every employee should be encouraged to do so even when they’re not in meetings, being there is a great opportunity to make the kind of contribution that could help move the company forward. After all, they are an integral part of the company and it would do well for them to make suggestions that would eventually make things better.
Everyone Should Be Accountable
Things don’t end when the meetings do. Follow ups need to be made to employees and everyone else who were involved with the meetings. They need to be made aware of why they were there and what they could now do in order for them and the company to make some positive strides. And the follow up does not need to be confined to the higher ups constantly checking out on their subordinates. A system needs to be set in place where even the employees could hold their superiors accountable for their actions or the lack of it, especially with respect to what has been agreed to in meetings.